Hip Wah depends on its parents to make the program a success each year. The effort and involvement of the parents are a necessary and important part of the Hip Wah Summer Program. Therefore, we expect each parent to share in the activities of the program. Parents may also serve on committees.
Parent participation scheduling and committee meeting dates will be determined annually. The Parent Participation Chairperson makes the assignments at the beginning of each summer program. All parents are required to contribute time. Such duties may include: orientation meeting, on-site day, transportation, fund raising events, telephone communication, clerical, purchasing, cleanup, etc. Failure to fulfill parent participation duties will result in loss of the parent participation deposit.
Description of Parent Participation Duties and Committees
The following is a list of possible parental duties:
1. ORIENTATION
Saturday, June 23, 2012, 8:30 am - 9:30 am
- Bring refreshments
- Set up chairs and tables
- Clean-up
2. SCHOOL SET-UP
Saturday, June 23, 2012, 9:45 am - 12:30 pm
All parent volunteers must report for this task at 9:45 am.
Latecomers will not receive credit for parent participation.
- Transport supplies from storage to school site
- Clean classrooms as necessary
- Cover classroom shelves so they will not be accessible
- Re-arrange furniture to teachers' specifications
- Label classrooms
- Label children's cubbies
- Assist teachers in arranging classrooms
- Other tasks as assigned
3. OPEN HOUSE
Saturday, July 14, 2012 (two shifts)
- All tasks necessary for set up for Open House/Food Festival
- Staff Food tables (serve and replenish food)
- Staff T-Shirt/Raffle Ticket table as needed
- Assist teachers with Treasure Hunt game
- All tasks associated with clean up
4. MUSIC PROGRAM
Saturday, July 21, 2012 (Time and Place TBA)
- Design and print programs
- Produce and distribute music program tickets
- Coordinate music program tickets sales
- Coordinate refreshment assignments to parents
- Set up/Cleanup
- Other tasks as assigned
5. SCHOOL CLEAN-UP
(Friday, July 20, 2:00 pm - 5:00 pm)
All parent volunteers must report for this task at designated time.
Latecomers will not receive credit for parent participation.
- Pack up Hip Wah supplies
- Restore classrooms to original conditions
- Other tasks as assigned
6. ROOM PARENT
- Act as liaison between teacher and parents
- Plan weekly cooking projects with teacher
- Shop for cooking project ingredients and supplies
- Plan and organize field trips as needed
7. NEWSLETTER
- Assist Newsletter editor in preparing newsletter
8. PHOTOGRAPHER
- Take pictures for newsletter/organize for CD
- Take class pictures
- Sell pictures at Open House & CD
9. RAFFLE/FUNDRAISING COMMITTEE
- Solicit items for raffle
- Package items for raffle
- Coordinate raffle ticket sales
- Coordinate children's prizes for selling most tickets
- Produce outreach materials, e.g. letters, flyers
- Coordinate outreach
10. LUNCH PROGRAM
Parents to coordinate lunch program with Site Director. The menu is set. Parents do not have to be at school during lunch. The parent duties are:
- Purchase supplies
- Bring fresh fruit or salad as scheduled
- Other tasks as needed
11. PROGRAM SUPPORT
- Purchase supplies
- Assemble class attendance binders
- Assemble day care binders
- Assemble lunch binders
- Copy materials for staff as needed
12. FIELD TRIP DRIVER
- Provide two (2) complete roundtrip transportation or four (4) one-way transportation to fieldtrips;
- Complete fieldtrip driver form
- Provide copies of driver's license, vehicle registration, proof of insurance and DMV driving record before May 1, 2012
13. VIDEO-GRAPHER
- Take video of events (including Music Festival)
14. BOARD MEMBER for 2013